THE ASHOK, NEW DELHI

AGREEMENT FORM

 

 

BANQUET F&B NO.____________

 

DATE: - FROM _______________TO ____________ DAY __________________

 

VENUE _________________________TYPE OF FUNCTION _________________

 

NAME OF THE PARTY, ADDRESS & TEL. No. _____________________________

__________________________________________________________________________________________________________________________________

 

BOOKED BY __________________________TEL. NO._____________________

 

AGREED RATE __________________ MINIMUM GUARANTEE_______________

 

 

TERMS & CONDITIONS

 

  1. We hereby agree that Ashok Hotel will cater only to 10% additional persons over and above the number given as Minimum Guarantee. After that Ashok Hotel has a right to close the buffet. Fresh food may be arranged if possible, for which the hotel may take the time required to relay the buffet (Min. 45 min.)

 

  1. We agree that the children will be charged FULL RATES.

 

  1. We agree that jointly with hotel representative our authorized signatory will count the plates and sign on the Control Sheet. However, in case of any increase in number of guests over the guaranteed figures we will be informed from time to time.

 

  1. We agree that the bill will be settled by us immediately after the party and the decision of Ashok Hotel Management on the number of guests to be charged would be binding on us.

 

  1. We agree to settle the bill on the minimum number of guaranteed persons or the actual number of guests which ever is higher.

 

  1. We agree to pay 100% advance atleast three days before the function through Cash, Demand Draft or Credit Card and any balance will be paid after the meal service is over and before the Vedi in case of marriage function.

 

  1. In case of any damage to the property of Ashok Hotel the party will bear the cost as fixed by the Ashok Hotel Management and will be settled by you before the closing of the function.

 

  1. Function venue may be changed by the hotel at the last minute in case of any operational problem.

 

  1. All beverages will be charged as per actual consumption or package rate. Party is not allowed to bring any soft beverages and food items from outside.

 

Contd…2/-..

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

::2::

 

 

 

  1. Flower decoration, Tentage & extra lighting would be provided by the official contractor of Ashok Hotel and payment for the same may be settled with the contractor directly by the party.

 

  1. Music/DJ in the halls and open area/lawns shall be permitted only upto 10.00pm. Necessary permissions from any statutory body have to be obtained by the guest and the copies deposited three working days prior to the function or latest before the start of the function. Electric load upto only 10 kw would be provided.

 

  1. The food & beverage shall be served till 11.30 pm and the hall shall be vacated by 12.00 midnight.

 

  1. Band/Nagadas/Dhol shall not be allowed in the hotel premises. Band to be restricted to outside the hotel’s boundary.

 

  1. No music/band/shennai shall be allowed to be played at the time of Bidai/Departure.

 

  1. Government Taxes and service charge would be charged extra as applicable.

 

  1. Advance & taxes as applicable would have to be borne and paid before the Front Office gives a room on complimentary basis (wherever permissible).

 

  1. Smoking is not allowed at the venue.

 

We have received a copy of this agreement form and we agree to abide by the above terms and conditions.

 

 

 

 

REPRESENTATIVE OF PARTY               REPRESENTATIVE OF BQT. MGR.

 

 

Name:

 

Address:                                                       Date:

 

Telephone No.:

Site Designed & Developed by RDPL